Maintaining
charts of accounts at Peachtree
o
To start the process of
maintaining charts of account first of all you need to login to your company,
in which you are going to create charts of accounts.
o
After starting your company you
will find a main page screen.
o
Now in the menu bar you will
find “Maintain” option. Click this option a drop down menu will appear.
o
In this drop down menu you will
find “charts of account” at fourth point. Click at this option. A new window
will appear in front of main page.
o
In this window you will find
some rows and columns with blank spaces.
Main points in this window are,
·
Account ID
·
Description
·
Account type
o
In account ID space give a
valid account ID.
o
You must select this ID by
giving a margin of future accounts of same type.
o
In description type the name or
title of that account.
o
And in account type choose the
type of that specific account.
o
Peachtree define some types of
accounts and you must choose one of these account types.
o
By default it will be cash.
o
After defining these three
things press [Alt+ S].
o
Your account will be saved and
curser will transfer to account ID column now you can add another account here.
List
of charts of accounts
o
In the same window in front of
Account ID there is a small magnify glass. Click on this glass and a drop down
menu will appear in which all the accounts are written that you have just save.
o
Click at each account to check
about its detail.
Deleting
an account
o
Double click on a specific
account. It will open again in previous window.
o
And there is delete buttons in
menu press this button and confirm the warning.
o
Account will be deleted.
Changing
ID of a account
o
In magnify glass list double
click on that account you want to change ID.
o
This will open in charts of
accounts window.
o
At top there is button with
key, this is change id button. Click it
o
In this window enter new ID for
that account and press ok.
Brief
charts of account statement
o
To view brief charts of account
statement, go to the main page and from the top menu find “Reports” option and
click it, a drop down menu will appear.
o
Click on General Ledger’s
option. A new window will appear.
o
In report list there is an
option of charts of accounts. Click on
this option and all of charts of accounts will be in front of you.
o
This is the list of all charts
of accounts that you maintain earlier.
o
In this window you will find a
column of Active.
o
Its mean that this account is
available to add transactions.
o
You can inactivate this account
by clicking on inactivate check box that is in charts of accounts maintain
window.
o
You can also take a print out
of this window for your use.
How
to Maintain Beginning Balances:
After saving all the charts of accounts.
Open Maintain and than Click on forth option “Charts of Accounts”.
A window will appear displayed by
the name “Maintain Charts of Accounts”. Click on “Beginning Balances” option on
that window.
A window will appear displayed by
the name “Select Period”. In this you have to select the period whose entries
you want to enter. If I am entering data on the date 1st January,
2010 than I wouldn’t select the period “1/1/2010 through 1/31/2010” because
otherwise it will become the Closing Balance of that month and here we are
entering the beginning balances and the beginning balances for 1st
January, 2010 will be the accounts maintained on 31st December,
2009. So we will select the period “12/1/2009 through 12/31/2009. And click
“Ok”.
Now a window will appear displayed by
the name “Charts of Accounts Beginning Balances” And before entering data we
have to check that whether we have created the Retained Earning account. If
there is no Retained Earning account than the software would not accept our
Balances. And if there is any difference present in balance sheet than it will
be written in “Trial Balance”.
